Expense Reimbursement Policy for [company name]

Greetings employees!

We have put together an expense policy that will help you to understand the type of expenses you can make on behalf of [company name] and how you can submit and claim reimbursement for them.

1. EXPENSE RULES:

Expense policy rules help you to understand what and how much you can claim when you’re spending on business.

2. POLICY DOs and DON’Ts

Dos and don’ts consists of the best-practises that you should follow while spending on behalf of our company.

3. REPORTING CHECKLIST

For every new expense that you capture and every new report that you submit for approval, it is mandatory to capture the following information.

Details for every expense:

Details for every report:

4. REPORT SUBMISSION & REIMBURSEMENT TIMELINE

Expenses submitted by {output - date} will be reimbursed by {output - date} of next/same month.

If all expenses are found to be compliant, the amount will be reimbursed to {Output}

5. COURSE OF ACTION FOR UNSUBMITTED, DECLINED OR PERSONAL EXPENSES

Here’s what you can do if expenses are submitted after the deadline, declined by finance or tagged as personal.

What happens to expenses that are not submitted?

{Output - text}

What happens to expenses that are declined?

{Output - text}

How are personal and declined expenses settled?

{Output - text}